Pat Kelly
CCA Member
Minutes of the CCA Board Meeting, August 19, 2006: The Meeting was called to order at approximately 10:00 a.m. at the Layhill Location.
Attendees:
Pat Kelly, President
Francine Bethea, Vice President
John Kim, Treasurer
Tracey Kelly, Secretary
Marya Diederichs, Corresponding Secretary
Mike Hill, CCA Member
Chad Diederichs
Rain Diederichs
1. Treasury Report:
a. There is $1,397.79 in cash and $2,264.53 in the bank, for a total of $3,662.32.
b. John mentioned about Pat, Francine, and himself needing to meet at the bank to sign paperwork to switch to the incorporated name. This will be done in November before the meeting.
c. Tax exempt requires us to be less than $25,000.00. Obviously we are in good shape there.
d. CCA qualifies under Section 7, Social Club. But we need to submit more paperwork. Pat is working on and needs to be back to IRS in 3 weeks. Waiting on response from lawyer.
2. Membership: Right now, CCA membership stands at 58. We are still growing and are ahead of last year. 2005 ended at 53. Pats 3-year goal is 100.
3. CCA flyers and posters.
a. Would like to have two heavy-duty CCA posters for display at the Catfish Convention, etc. Marya to work on design.
b. Would like one 16"X20" for display at fish stores. Marya to work on design.
c. Marya to work on a new flyer to be put into stores.
4. Advertise the club.
Should the CCA sponsor OCA? Other associations/clubs? Need to come up with a budget to sponsor classes at other clubs. Advertisement
5. CCA to Sponsor Saturday Night Hospitality Suite at the Catfish Convention: Will have a CCA banner as well as brochures/flyers located throughout the suite. Will purchase 3-4 brands of bottled beer (Heineken, Yuengling, MGD, Coors/Bud Light) as well as sodas, bottled water, chips & salsa, pretzels, mixed nuts, cups, plates, napkins, etc. Pat, Tracey, Mike, and Francine will be there to man.
6. It was decided to have a members ONLY Rare Fish Auction & A big name speaker: March 2007. The speaker will be open to anyone but the auction will not be. Fish will be brought for the event. Records must be kept on incoming & outgoing fish.
7. The schedule for the next 12 months being worked on by Francine.
December - Holiday Party at Francine's house
A motion was made to have only three big-name speakers per year for now. MarineLand will sponsor one speaker per club per year. So will the ACA.
8. Elections:
a. Elections will be held next month. Any CCA member can run for office (President, Vice President, Secretary, Treasurer, and Corresponding Secretary). The basic job description for each position will be noted at the end of this message. Nominations will be during the September 9th meeting.
9. Incorporation: The CCA is now Incorporated.
10. The Biotope:
a. Need to sell ad space so we can afford to publish. Would love to print it in full color, but it's too expensive at this time.
b. The new edition is almost ready to go to print. A new company is being sought to print The Biotope. Mike Hill has a relative in the business and offered to check w/them.
c. Need articles and photographs for future issues.
11. Web Site:
a. The website needs to be updated to include "Inc." in the CCA title. The website needs to be made more inviting (Schedule, News, What's Happening, etc.).
b. Marya is willing to continue graphics & website work with Cristy Keister. Marya requested access to the website so she can work on it as well as Cristy and Ron Nielson.
12. Breeders Award Program: Need to promote this program.
13. Things to Be Done:
a. Biotope
b. Posters
c. Website updated, viruses, junk E-mail stopped
d. Schedule for 2007
e. Get CCA members more involved in the operation of the CCA
Submitted by:
Tracey L. Kelly
Secretary, CCA
The following has been attached for the use of those concidering running for an office:
Officers
6.1 Number and Qualifications. The Officers of the Association shall consist of a President, a Vice President, a Treasurer, a Recording Secretary, and a Corresponding Secretary. The Board of Directors shall from time to time create and establish the duties of such other officers or committee chairs as it deems necessary for the efficient management of the Association.
6.2 Other Agents. The Board of Directors may appoint from time to time such agents as it may deem necessary or desirable, each of whom shall hold office during the pleasure of the Board and shall have authority and perform such duties and shall receive such reasonable compensation, if any, as the Board of Directors shall from time to time determine.
6.3 Removal. Any officer or agent appointed by the Board of Directors shall be removed by them whenever, in their judgment, the best interests of the Association will be served thereby. Any officer or agent elected or appointed may also be directly removed by the members whenever, in their judgment, the best interests of the Association will be served thereby. Such removal by the members shall follow the procedures for removal of a member of the Board of Directors under Article 4.6.
6.4 President. The President shall be the principal executive officer of the Association and shall preside at all meetings of the organization and of the Board of Directors. He/she shall be authorized to sign checks, drafts, and other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association. He/she shall also be authorized to enter into any contract or agreement and to execute in the Association's name, along with the Treasurer, any instrument or other writing. He/she shall see that all order and resolutions of the Board of Directors are carried into effect. He/she shall have the right to supervise and direct the management and operation of the Association and to make all decisions as to policy and otherwise which may arise between meetings of the Board of Directors, or the members. He/she shall perform such other duties and have such other authority and powers as the members may from time to time prescribe.
6.5 Vice President. The Vice President shall assist the President in supervising and directing the management and operation of the Association. He/she shall perform such other duties and have such other authority and powers as the members may from time to time prescribe or as the President may from time to time delegate.
6.6 Treasurer. The Treasurer shall have the custody of the association's funds and shall keep full and accurate accounts of receipts and disbursements of the Association and shall deposit all monies and other valuables in the name and to the credit of the Association into depositories designated by the Board of Directors. He/she shall disburse the funds of the Association as ordered by the Board of Directors or the members and provide a financial report at each general meeting and at such other times as the Board of Directors shall direct. He/she shall make all bank statements and other financial records of the Association available to any member upon request. He/she shall be authorized to sign checks, drafts, and other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
6.7 Corresponding Secretary. The Corresponding Secretary shall be responsible for all publications, fliers, advertisements or other material that the Association shall publish. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
6.8 Recording Secretary. The Recording Secretary shall maintain minutes of all general meetings and meetings of the Board of Directors and shall make such minutes available to any member upon request. He/she shall notify members of the date and location of meetings by electronic media or other means. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
Attendees:
Pat Kelly, President
Francine Bethea, Vice President
John Kim, Treasurer
Tracey Kelly, Secretary
Marya Diederichs, Corresponding Secretary
Mike Hill, CCA Member
Chad Diederichs
Rain Diederichs
1. Treasury Report:
a. There is $1,397.79 in cash and $2,264.53 in the bank, for a total of $3,662.32.
b. John mentioned about Pat, Francine, and himself needing to meet at the bank to sign paperwork to switch to the incorporated name. This will be done in November before the meeting.
c. Tax exempt requires us to be less than $25,000.00. Obviously we are in good shape there.
d. CCA qualifies under Section 7, Social Club. But we need to submit more paperwork. Pat is working on and needs to be back to IRS in 3 weeks. Waiting on response from lawyer.
2. Membership: Right now, CCA membership stands at 58. We are still growing and are ahead of last year. 2005 ended at 53. Pats 3-year goal is 100.
3. CCA flyers and posters.
a. Would like to have two heavy-duty CCA posters for display at the Catfish Convention, etc. Marya to work on design.
b. Would like one 16"X20" for display at fish stores. Marya to work on design.
c. Marya to work on a new flyer to be put into stores.
4. Advertise the club.
Should the CCA sponsor OCA? Other associations/clubs? Need to come up with a budget to sponsor classes at other clubs. Advertisement
5. CCA to Sponsor Saturday Night Hospitality Suite at the Catfish Convention: Will have a CCA banner as well as brochures/flyers located throughout the suite. Will purchase 3-4 brands of bottled beer (Heineken, Yuengling, MGD, Coors/Bud Light) as well as sodas, bottled water, chips & salsa, pretzels, mixed nuts, cups, plates, napkins, etc. Pat, Tracey, Mike, and Francine will be there to man.
6. It was decided to have a members ONLY Rare Fish Auction & A big name speaker: March 2007. The speaker will be open to anyone but the auction will not be. Fish will be brought for the event. Records must be kept on incoming & outgoing fish.
7. The schedule for the next 12 months being worked on by Francine.
December - Holiday Party at Francine's house
A motion was made to have only three big-name speakers per year for now. MarineLand will sponsor one speaker per club per year. So will the ACA.
8. Elections:
a. Elections will be held next month. Any CCA member can run for office (President, Vice President, Secretary, Treasurer, and Corresponding Secretary). The basic job description for each position will be noted at the end of this message. Nominations will be during the September 9th meeting.
9. Incorporation: The CCA is now Incorporated.
10. The Biotope:
a. Need to sell ad space so we can afford to publish. Would love to print it in full color, but it's too expensive at this time.
b. The new edition is almost ready to go to print. A new company is being sought to print The Biotope. Mike Hill has a relative in the business and offered to check w/them.
c. Need articles and photographs for future issues.
11. Web Site:
a. The website needs to be updated to include "Inc." in the CCA title. The website needs to be made more inviting (Schedule, News, What's Happening, etc.).
b. Marya is willing to continue graphics & website work with Cristy Keister. Marya requested access to the website so she can work on it as well as Cristy and Ron Nielson.
12. Breeders Award Program: Need to promote this program.
13. Things to Be Done:
a. Biotope
b. Posters
c. Website updated, viruses, junk E-mail stopped
d. Schedule for 2007
e. Get CCA members more involved in the operation of the CCA
Submitted by:
Tracey L. Kelly
Secretary, CCA
The following has been attached for the use of those concidering running for an office:
Officers
6.1 Number and Qualifications. The Officers of the Association shall consist of a President, a Vice President, a Treasurer, a Recording Secretary, and a Corresponding Secretary. The Board of Directors shall from time to time create and establish the duties of such other officers or committee chairs as it deems necessary for the efficient management of the Association.
6.2 Other Agents. The Board of Directors may appoint from time to time such agents as it may deem necessary or desirable, each of whom shall hold office during the pleasure of the Board and shall have authority and perform such duties and shall receive such reasonable compensation, if any, as the Board of Directors shall from time to time determine.
6.3 Removal. Any officer or agent appointed by the Board of Directors shall be removed by them whenever, in their judgment, the best interests of the Association will be served thereby. Any officer or agent elected or appointed may also be directly removed by the members whenever, in their judgment, the best interests of the Association will be served thereby. Such removal by the members shall follow the procedures for removal of a member of the Board of Directors under Article 4.6.
6.4 President. The President shall be the principal executive officer of the Association and shall preside at all meetings of the organization and of the Board of Directors. He/she shall be authorized to sign checks, drafts, and other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association. He/she shall also be authorized to enter into any contract or agreement and to execute in the Association's name, along with the Treasurer, any instrument or other writing. He/she shall see that all order and resolutions of the Board of Directors are carried into effect. He/she shall have the right to supervise and direct the management and operation of the Association and to make all decisions as to policy and otherwise which may arise between meetings of the Board of Directors, or the members. He/she shall perform such other duties and have such other authority and powers as the members may from time to time prescribe.
6.5 Vice President. The Vice President shall assist the President in supervising and directing the management and operation of the Association. He/she shall perform such other duties and have such other authority and powers as the members may from time to time prescribe or as the President may from time to time delegate.
6.6 Treasurer. The Treasurer shall have the custody of the association's funds and shall keep full and accurate accounts of receipts and disbursements of the Association and shall deposit all monies and other valuables in the name and to the credit of the Association into depositories designated by the Board of Directors. He/she shall disburse the funds of the Association as ordered by the Board of Directors or the members and provide a financial report at each general meeting and at such other times as the Board of Directors shall direct. He/she shall make all bank statements and other financial records of the Association available to any member upon request. He/she shall be authorized to sign checks, drafts, and other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
6.7 Corresponding Secretary. The Corresponding Secretary shall be responsible for all publications, fliers, advertisements or other material that the Association shall publish. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
6.8 Recording Secretary. The Recording Secretary shall maintain minutes of all general meetings and meetings of the Board of Directors and shall make such minutes available to any member upon request. He/she shall notify members of the date and location of meetings by electronic media or other means. He/she shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe or as the President may from time to time delegate.
